Different organizations use different types of software to manage your documents. This software performs the function of creating full-text indexing, document version control, retrieval, and so on. The essential component of any system of records management software is the technology of database management inherent in the classification and monitoring of records created and stored. The database system locates and retrieves the records or documents under their control on the basis of the research presented.
Database management system prevents unauthorized access to information. Only users with passwords can access the entire database or part of it. Any additions made to the data is carried out without modifying the existing database. The system is also designed to filter out copies of the documents.